April 20, 2018

Best PDF Compressor Software to Shrink, Reduce Size of PDF Document

Do you want to compress large size PDF documents at once? If yes? Then, you will get all answers here and know about the best PDF compressor software. But, before that know more about PDF files.
PDF files are widely used because these documents can be easily opened and read on any machine. The size of these files become inconveniently large because they contain high-resolution images, texts, and videos. Due to the large size of these documents, it becomes very difficult for normal users for emailing and viewing of the documents and more importantly large files consumes large storage space. However, people began to use online solutions to compress PDF large size PDF. But, these online methods fail when a user has multiple PDF documents. Also, compression of PDF documents is not an easy task, but this problem is resolved by the Adobe PDF Compressor. This software is regarded as best PDF compressor software because this tool is capable enough to compress multiple PDF files at once.

Benefits to Compress Large Size PDF Documents

There are several benefits to compress PDF files. Some of them are given below:

  • Faster sending of Email containing PDF attachments
  • Decreases file upload or download timing
  • Save large storage space
  • Quick view of the files

Why Users Demand for Best PDF Compressor Software?

“For some weeks, I have been working with high-resolution PDF files containing the huge amount of data. These documents consume large storage space, so I decided to compress large size PDF documents. I tried to compress PDF files using online methods but, found some formatting issues. So, can anyone recommend the simple solution which can easily reduce size of PDF documents without any formatting?”

“While checking the new prototype of the website I discovered a page which links to 5 PDF files. The problem is with the size of the files, I have found difficulty in opening these large size documents. Can anyone suggest the best PDF compressor software which can compress multiple PDF files at once without any data loss? All leads shall be appreciated!!”

Best PDF Compressor Software to Reduce Size of PDF

Adobe PDF Compressor tool provides the facility to minimize file size of PDF documents without any data loss. Reducing the size of PDF files is useful for those files containing various graphics and photos. This software enables the user to compress multiple PDF files at once. PDF Compressor utility does not only assist users with the ability to compress large size PDF document but also does that with a lot of accuracy and advantages provisioned :

  • There is a possibility that you might have multiple documents and wants to compress all of them. In such situations, this tool can be helpful as it Compress large size PDF successfully
  • The software also provides Compress Images option to reduce size of PDF images efficiently
  • No limitation on the number of PDF files to be compressed, it can compress PDF document in batch
  • The application has been engineered with high algorithms and provides Advance Settings" option to select advanced settings for image compression algorithm
  • With Page Options, users can select the particular pages on which the operations are to be performed
  • The tool has simple and self-descriptive graphical user interface to compress multiple PDF files at once

How Software Compress Large Size PDF Files?

Step 1: Launch the best PDF compressor software to reduce size of PDF


Step 2: Click Add Files or Folder option to insert PDF files for compression


Step 3: Select the required options for PDF Compress


Step 4: “Process completed successfully”message is displayed


Conclusion

In this write-up, we are trying to provide the best solution to compress multiple PDF files at once. For that, we have discussed best PDF compressor software which helps the user to reduce the size of PDF document in few seconds. So, gear up and follow the post solely and perform the PDF compression process in a lighter mode.

April 13, 2018

Batch Convert MSG to PDF Adobe Without Outlook Using Simple Approaches

It is commonly known by all of us that MSG and PDF format both are highly demanding because MS Outlook is most widely used email client at the professional level and the PDF format is a platform-independent format which can easily run on multiple devices. The most beneficial feature of the PDF document is that it allows users to access a variety of OS platforms. So, the conversion of MSG files to PDF is the basic and mandatory requirement of all MS Outlook email client users for the backup purpose. But, to batch convert MSG to PDF Adobe is not at all an easy task as both the file formats are totally different. Read this blog in detail to learn more about the different procedures to save MSG file as PDF. The following write-up describes the best possible solutions to perform this conversion in an easy and hassle-free manner.

MSG file is used and generated by Microsoft Outlook email client and is used by Outlook to represent a single email in Outlook. These MSG files are automatically generated in the user’s computer when he or she receives an email message from other users. The user can store MSG files within file system by simply using drag and drop options.

PDF file is also a file extension which is developed by Adobe Acrobat. The PDF file format is one of the most popular file format from the security point of view as compared to MSG files. The Adobe PDF file is an advanced document format which contains the complete description and is also capable of containing unlimited fonts, graphics, images and much more.

How to Batch Convert MSG to PDF Adobe Manually?

There are quite large number of Outlook users who want to batch convert Outlook emails to PDF format, but it is next to impossible to manually export Outlook emails to Adobe PDF, in order to perform bulk conversion, a user will always require a commercial third-party converter utility which can batch convert MSG to PDF Adobe in bulk.

So the migration procedure of MS Outlook MSG files to PDF is not at all an easy task. Therefore, to convert single Outlook email user can opt the manual solution. Users are required to follow the below-discussed approaches to perform the Manual Approach:

Note: Manual Approach is only capable to convert Outlook email information which includes email header information, body part information, etc. and not able to convert the attachments and can only convert single email at a time.


  1. Open Microsoft Outlook and select any email.
  2. Navigate to File Menu and select “Save As” option. 
  3. Now, choose HTML file format.
  4. The file now will be saved at the desired location with HTML file extension 
  5. Select the file from the particular location and right click on the file and open MS Word 
  6. Now, navigate to Office buttons and select “Save As” option to batch convert MSG to PDF Adobe.
  7. Select find Add-ins to save file in PDF format.

The above-discussed manual approach is capable to convert Outlook email to PDF file format but is not considered as the correct solution if the user wants to batch convert Outlook email to PDF with their attachments. The bulk conversion of Outlook email files is not possible with this above-discussed solution because manual conversion cannot batch convert MSG to PDF Adobe.

Professional Solution

So, what is the correct alternative solution in the situation where any user has a Manual conversion solution but still they are not capable to batch convert MSG to PDF Adobe with attachments, one such alternative solution is to use SysTools MSG to PDF Converter Software. It is the effective and reliable solution in order to batch convert Outlook emails to PDF. The above-discussed Manual conversion solution is also available but consumes lot of time to perform the specified task, and the user are capable to convert single Message file of Outlook email client at a time. Whereas, this converter software can easily and simply perform batch conversion of Outlook emails along with their associated attachment into PDF document in one go and that too without consuming much time.

The Last Words

Finally, the manual migration approach to batch convert MSG to PDF Adobe with attachments is difficult for every user, but by using commercial third party tool to export MSG files to PDF, user can solve this conversion problems. The software is technically developed for those Outlook users who want to perform this technique on multiple MSG files without consuming much time.

April 7, 2018

How to Convert Multiple MSG to PDF in the Best Possible Way

Microsoft Outlook 2013, 2016 provides multiple options to save email messages with attachment to file. These can be in the form of a complete data file(.pst) or an HTML, TXT file. There are multiple provisions but users tend to look for ways on how to convert multiple MSG to PDF. More on this has been discussed in this post. There are numerous different techniques which a user can choose to save MSG file as PDF. Read the complete article to find out more on this topic. Repeat the steps carefully to avoid any type of data loss.

April 2, 2018

Extract Multiple Images from PDF Documents in Easy Manner

Sometimes we often need to extract high-quality images from the PDFs for creating separate documentation in other formats. For creating web pages, powerpoint presentations, word processing documents, etc users want to download images from PDF. So, considering all user requirements we have discussed both manuals as well as the automated solution to extract multiple images from PDF files.

User Query

“I recently got an email with various PDF attachments. When I opened the portable document file I found that it contains various images. Then, I decided to use these images for creating web pages. But, I don’t know how to download pictures from PDF files. Can anyone suggest the simple solution to perform this task?

Save Images From PDF by Adobe Acrobat Pro

Adobe Acrobat Pro provides the functionality to extract multiple images from PDF files. Follow steps one by one:
  • Open Adobe Acrobat Pro DC on your local machine
  • Now, open the required PDF file from which you want to extract pictures
  • Click on Tools option
  • Then, go to Export PDF option
  • A small thumbnail of the first page is displayed on the left side of the screen. From the right side of the screen, click on the Images option
  • Then, select the File Format to export image
  • Check the Export All Images check box
  • Click on the Export button
  • Choose the desired destination location to save the exported image
  • Enter the file name for the image
  • Hit, the Save option

Extract Multiple Images from PDF by Adobe Acrobat Reader DC

Using this program user can easily save images from PDF files. But, for this user have to follow some useful steps:
  • Firstly, open Adobe Reader DC program
  • Click on File option to open the PDF file
  • Go to Edit menu option
  • Then, click on Take a Snapshot
  • Now, click & drag the mouse over the area of the image to capture a screenshot, but the best way is to click the Edit menu again and
  • choose Select All option
  • Right-click on the image in the PDF file & click Copy Selected Graphic
  • The image will be copied to the clipboard and you can paste it into any image editing program

Use Windows Snipping Tool to Save Images From PDF

With the help of snipping tool, users can extract the small number of images from the PDF file. To capture images with the help of snipping tool follow the steps:
  • Click on the Start button
  • Enter Snipping Tool in the search box & Choose Snipping Tool
  • Click on the Mode option and choose from Windows, Free-form, Full-screen, or Rectangular Snip. For free-form or rectangular snips, use the mouse to select the area that needs to be captured
  • Lastly, click on the Save button to save the snip at any desired location

Limitations of Manual Method to Extract Multiple Images from PDF

There are some of the disadvantages of the manual method to save images from pdf file, these are given below:
  • Could not extract images from PDF files in batch
  • The full version of Adobe Acrobat Pro DC is needed
  • Good technical knowledge is required
  • Steps are lengthy and time-consuming too

Automated Approach to Save Images From PDF in Batch

As already discussed in the above-section that manual approach has certain limitations. Then, how extract multiple images from PDF in batch? So the answer to this is to go for any third-party professional utility like SysTools PDF Toolbox. This software provides Add Folder option to insert multiple PDF documents so that user can extract images from multiple PDF documents. Moreover, the tool comprises of many other effective features and they are:

  • Save the extracted image as TGA, BMP, GIF, JPEG, etc format
  • Extract text from PDF documents in batch
  • Compress or reduce the size of PDF documents
  • Perform the conversion of PDF/A
  • Facility to manage the size of images
  • Compatible with Windows 10, 8, 7 and all below versions

Conclusion

Here, in this blog, we have discussed both manual as we as automated solution to extract multiple images from PDF files. But, due to some drawbacks of the manual method, it is recommended to use automated solution. The application enables the user to download pictures from PDF files in batch without any hassle.

March 22, 2018

Remove PDF Print Restrictions Online With Efficient Software

PDF is the abbreviation for portable document file format. It is widely used document format in a digital computing world. Basically, from corporate to normal users everyone is using PDF files for printing purpose with ease. However, due to security purpose, people add the extra print protection to PDF files, which restricts other people to print PDF document. But, at times users required to remove print security from PDF online. Hence, they search for some online tool to unlock PDF files. Therefore, in this article, we will describe the best free solution to remove PDF print restrictions online.

User Query 1: “I am having trouble in printing PDF files. I tried several methods which I found to be not effective at all for me. Can anyone suggest any easy to use and free method to remove print security from PDF online? Any answers are appreciated.”

User Query 2: “One of my friend is having difficulty to take the printout of PDF files because they are secured. Certain restrictions are applied on it for security purpose. He consulted me to suggest any software that can remove PDF print restrictions online. But, I am not familiar with any online utility that can easily remove print protection. Can anyone suggest me how to remove print protection from PDF online?

Why is it Necessary to Remove Print Security From PDF Online?

Sometimes it is needed to remove print restrictions from PDF files because at times the user wants to take the hard copy of PDF document. But, due to security, they are unable to take print out of it. Let’s take the example of the e-book, most these electronic books are in PDF file format. But, sometimes they are secured so that other people can’t misuse them. But, sometimes users are in need to take print of e-book for further use. Hence, due to security, it finds it very difficult. Therefore, in such scenarios, it is needed to remove print restrictions from PDF files.

Benefits to Remove PDF Print Restrictions Online

There are several advantages of using online software to remove PDF print protection. Some of them are given below:

  • Online tools are independent of any web browsers
  • Free solution, user don’t have to invest the money
  • Installation of the software is not required as it is an online utility
  • Fast removal of PDF restrictions
  • A Simple process which only requires the uploading of PDF files

Best Software to Remove Print Security From PDF Online

There are numerous software available that enables the user to remove PDF print restrictions online. But, for the best solution, I would recommend for Online PDF Unlocker Tool. Because this software easily remove print protection from PDF online. Moreover, other restrictions like the copy, edit, and data extraction are removed by the software in an easy way. However, if the user wants to remove user level password from PDF files it can be also done by the tool. For this, it is necessary to provide the appropriate password. Once the password is applied to PDF document, the file will get unlocked and users can save this password free PDF at any desired location.

Useful Features of this Online Software

Some of the highlighted features of the software are given below:

  • Remove restrictions from PDF files in batch
  • All copy, print, edit and extract restrictions are removed
  • No PDF file size limitation easily remove PDF print restrictions online
  • The simple and self-descriptive user interface of the tool

Conclusion

This article described how to remove PDF print restrictions online. The solution illustrated here is free of cost. The user doesn’t have to invest any money to remove print protection from PDF online. Moreover, being online utility it does not require the installation of any Adobe Acrobat or any external software. Users can use it easily and efficiently to remove print security from PDF online. Moreover, apart from removing print restrictions one can also remove other restrictions like a copy, extract and edit restrictions.

March 19, 2018

View & Export Outlook Mailbox to PDF Without Outlook – Efficient Tips

Do you also want to view & export Outlook Mailbox to PDF documents? But do not know how to export Outlook mails to PDF? But, no need to worry as this article is going to describe the possible approaches in order to convert Outlook folder to PDF. Read this blog to learn more about how to convert Outlook emails to PDF in a more hassle-free manner without consuming much time.
In organizations, there are number of different email clients that are being used in order to sending and receiving the messages along with attachments. Microsoft Outlook and Adobe Reader both these applications support different file formats. Since, Outlook is one of the most popular email clients and becomes the first preference of every user in order to manage their crucial data. Outlook PST file is commonly used to save complete Outlook Data items in it. On the other hand, the PDF file is created by Adobe Acrobat application. It is used to display the portable documents in a system. The PDF is a portable document file and the most secure format to save all data items in it. That is why, users are looking for a solution to convert Outlook mails to PDF. Therefore, in the following section, we are going to discuss the best possible solution to export Outlook emails to PDF in an efficient manner.

Export Outlook Mailbox to PDF Manually

Read the following steps in order to export Outlook Mailbox to PDF. Let us have a look at the below-discussed steps:
  1. Launch and run MS Outlook on your system.
  2. Now, navigate to the File option and then click on Save As option.
  3. A new window will appear on the screen, where users are required to select the File Type as an option and then, select HTML format.
  4. Now, browse to the desired location where you want to save HTML file and Click on Save Option.
  5. Next, open the HTML file and navigate the following sequence:
    Select HTML file>>Right Click >> Open with >>Select Microsoft Word 
  6. After that, open the Microsoft Word Application, navigate to File and select Save As option. Choose File Type as PDF.
  7. Now, open the resultant PDF File.

Limitations of Manual Method

  • This manual approach takes more time as compared the other solutions in order to view & export Outlook Mailbox to PDF format. 
  •  It is only capable to move either one or two mailboxes to PDF Adobe Acrobat. It is not considered as an effective and reliable approach for all users who want to convert PST to PDF Adobe Acrobat . 
  •  At times, this Manual Approach leads to data file corruption issues. So, users are always recommended to have PST file backup before performing this technique.

Automated Solution to Export Outlook Mailbox to PDF

In order to get the perfect results, users are always advised to opt any effective third-party commercial software i.e., FreeViewer PST File Viewer Pro. This utility designed to view & convert Outlook mails to PDF. It also provides various features in order to make the conversion process much simpler and easier. It also comes with an attractive feature which also provides users with a search option in order to search a particular email. This software comes with an easy-to-use interface that can be easily understood by a novice user. Some interesting features of these utilities are described in the below discussed section.

Need of Alternative Solution to Convert Outlook Mails to PDF

  • Export Outlook Mailbox to PDF with attachments in Portrait & Landscape mode 
  • Search Outlook Emails along with attachments within Microsoft PST file
  • Capable to convert selective items from Outlook and save in PDF file format 
  • Allows to batch convert Outlook emails to PDF format
  •  Open & Preview Outlook data items i.e., emails, contacts, etc. in PDF
  •  Provides Date filter & Naming Convention feature during the conversion process

Conclusion

PDF documents plays a very crucial role to share the document files securely with the help of internet. This is a secured file format that can be easily accessed on any platform without any data loss. In this article, we have discussed both Manual as well as alternative Automated approach in order to export Outlook mailbox to PDF. However, the manual approach to convert Outlook emails to PDF has some limitations as we have already discussed above. So, from this blog, it is very clear that users must go for a Professional third-party commercial tool instead of the Manual approach to perform this conversion process. Apart from this, we have also described some remarkable features of this application as well.

March 5, 2018

How to Delete Watermark from PDF Documents in Batch?

“I received the PDF document that contains some confidential data. But, this file contains the text watermark due to which it becomes difficult for me to read it properly. So, the only option left is to delete watermark from PDF. But, I am unable to find the best solution. So, can anyone provide me the best method for the same?”

Sometimes it is extremely annoying when you finally get an important PDF document that you desired for a long time. But, you find that there is a big watermark on it, which prevents you from getting the fullest reading experience from the PDF files. So, to solve this problem you need some solution that helps you to erase watermark from PDF files. For, this read this complete article and solve your problem.

Erase Watermark in PDF Files Using Microsoft Word

MS word provides the facility to delete watermark from PDF documents. But, one thing should be noted that users must have Adobe Acrobat DC on the computer system, which helps in modifying the desired PDF files. So, follow steps one by one :
Step 1. First, browse and open the PDF document to remove the watermark
Step 2. Choose the “Tool” option from the right pane & Hit theTool option
Step 3. Several options like Import File, Export File, Create PDF are displayed
Step 4. After that, choose the “Export PDF” option
Step 5. Now, the user has to select the Microsoft Word as your export format & then choose the Word Document
Step 6. On starting the described options, click on the “Export” option to make it functional
Step 7. After doing this, a box will appear. Name the Word File that you are converting from PDF file in the name box & save it on the desirable location of the computer system from where you can easily retrieve it
Step 8. Navigate towards the location where your file has been saved in Word format & open the file
Step 9. Go to the watermark logo or design of the document in this Word format
Step 10. Select the Page Background option & click on the Watermark option from it
Step 11. This Watermark option will allow users to open a small box. It contains certain patterns of the watermark. Two options i.e. Customize Watermark & Remove Watermark are displayed
Step 12. Go to Remove Watermark option & your watermark will be removed from your entire PDF document
Step 13. If Remove Watermark option does not work properly, then double click on the header area of the PDF document. Chose your watermark and press Delete button.

Delete Watermark from PDF Using Adobe Acrobat

With the help of Adobe, Acrobat users can remove embedded watermark PDF. However, users must have Adobe Reader that helps them to view PDF documents.
Step 1. Open the Adobe Acrobat program
Step 2. Open the watermarked PDF file & Go to the top menu
Step 3. Click on Tools option and choose Edit PDF option from the menu
Step 4. Click on Watermark icon which is located the top of the toolbar
Step 5. Now, list of three options will show. Select Remove button to delete Watermark from PDF

Limitations of Manual Method to Erase Watermark in PDF

With the above-described approaches, users can remove embedded watermark PDF file. But, with these methods, users can erase watermark from single PDF file. It is not useful when the user wants to remove watermark from multiple PDF documents. Moreover, the above-described methods are lengthy and time-consuming.

Directly Delete Watermark from PDF Files

It is just a few clicks solution to remove embedded watermark PDF. The major advantage of using SysTools PDF Watermark Remover is that it remove watermark from PDF files in batch. Several PDF files can be added at a time. Software delete watermark from all of them easily. Also, the tool does not make any changes to the data when it erase watermark in PDF files. You can take help of following steps to delete watermark from PDF files.

1- Download the software to eliminate PDF watermark



2- Click on Add File or Add Folder button to select single PDF of the folder containing multiple PDF documents



3- Tool generates the preview of added PDF files



4- Hit the Start button to remove embedded watermark PDF.


Time to Conclude

The procedure on how to delete watermark from PDF documents is illustrated in this blog. If it is about single PDF file then, you can opt for the manual approach. But, when it comes to bulk PDF documents then, the best-suited approach is automated.

February 28, 2018

Can't View PDF Email Attachment – Resolve the Query

Nowadays, email is the convenient communication tool that lets the people keep in touch with anyone in the world. Emails not only contain text, but also other attachments that let the users access additional files. However, attachments could be in any format like image, videos and files like PDF, DOC, PPT, etc. But, it has been noticed that most of the times users can’t view PDF email attachment. When they tried to access the PDF files they see blank pages. There are several reasons for the problem, maybe the file is not downloaded completely or it gets corrupted. However, there could be other reasons due to which users can’t open PDF files from email. So, this blog provides the complete details and the solution to fix this problem.

User Query

“Got an important email from my client. It contains one PDF and other doc files attachments. All doc files can be easily viewed but, the problem is I am unable to open PDF attachments in Gmail. Importantly, I have to make notes from PDF files. Can anyone help me to resolve this query?”

“Found the bug, I can’t view PDF email attachment. I received the PDF file but while opening it displays the blank screen. I am unable to view its contents, don't know why this happens. Kindly provide me the best solution so that I can open PDF attachments.”

Why Users Can’t Open PDF Files from Email

Absence of right software to open PDF attachment

To open and read email attachments, your computer must have the right software. PDF files can be opened easily, but if there is the absence of PDF reader then it would be difficult to open it.

Suspicious Email Attachment

Malware and other virus programs infect the email attachments. Such programs not only infect the files but also PC and other personal information. Such programs automatically detect the attachment and prevent from downloading it. As a result, users find the various issues and can’t open PDF files from email.

Manual Solution to Solve Query “Can't View PDF Email Attachment”

If the user can't open PDF files from email, they can follow the below steps:
  • Firstly check the supported Web browser
  • Try to turn off the extensions you have on your browser one at a time
  • Clear the browser’s cache and cookies
  • Then, open Gmail with labs disabled. If this fixes the problem try to enable labs one at a time

Automated Solution to Open PDF File Attachments

By using above described steps if the user still faces the problem and can't view PDF email attachment. Then, it might be possible that file is severely corrupted. So, there is need to repair PDF documents. It can be done by using the professional software i.e. Adobe PDF Recovery tool. This software repairs multiple PDF documents and allows users to save the recovered PDF file to any desired folder. It performs the file recovery without any change in original formatting. Moreover, it is compatible with all PDF format and its versions. The tool supports all Windows operating system versions 10, 8.1, 8, 7, etc. Use steps and resolve the query “can’t view PDF email attachment”.

1- Firstly, download and run the tool & browse PDF files that need to view



2- Tool scan the complete PDF document



3- Software generates the preview of recovered data



4- Click Save PDF button to save the recovered document


Conclusion

Most of the times users receive the PDF attachment through email. But, when they double click the file it shows the blank screen or file does not open. There is not only a single reason for the problem but, there are other major reasons also, that we have covered in this blog. However, another main reason for this issue is PDF damage. When the file gets corrupted it would be difficult to view them. So, this blog provides the best solution when users can’t view PDF email attachment.

View & Save Outlook Folder as PDF in Windows – Simple Tricks

Nowadays, Outlook users are looking for the solutions to view & save Outlook folders as PDF. But, unfortunately, Outlook does not provide any direct approach in order export Outlook folders directly to PDF documents. Therefore, it becomes a tedious task for the Outlook users to migrate their emails to PDF format. Read this blog in order to learn the step-by-step guideline to convert PST files to Adobe in a hassle free manner.


How to View & Save Outlook Folder As PDF?

As we know, it is important to save Outlook emails as PDF format in order to view them at any platform. Since, there are number of ways to export Outlook folders to PDF format. Users can read the best possible solutions describes in this blog. They can try either the Manual or the Automated Alternative Solution to perform their task with great efficiency.

Manual Method to Export Outlook Mail as PDF

Here is the step by step guide to view & save Outlook Folder as PDF.


  1. Download and start Microsoft Outlook on your system. 
  2. Select the email that you want to save in PDF format
  3. Click on File>> Save As. Now, select the location where you want to save PDF file. 
  4. Choose HTML file format from the drop-down menu of “Save As Type.” Click on Save option. 
  5. Navigate to the location where the file has been saved and choose the file. Now, open the file in MS Word
  6. Go to File and click on Save As option. Select PDF in order to save the file.

Now, Outlook Email message has been successfully migrated into PDF file.

Limitations of Manual Method

The Manual Method always has some limitations associated with it. Some of the limitations of Manual Approach to save Outlook Folder as PDF are described below:


  • Lengthy Approach: This Manual Method exports only one Outlook folder to PDF at a time. If any user want to export more than one folder at a time, then this approach fails. 
  • Time-Consuming: This process is very tedious and time-consuming. If there are larger number of mails, then users are required to repeat the same step again and again. As, a result, the process takes more time. 
  • Technically Complex: The complete technical expertise is required to execute the Manual Approach. One single mistake can make the whole process go wrong.

Alternate Method to View & Save Outlook Folder As PDF

To overcome the limitations of the Manual Approach, users are suggested to opt any automated alternative solution which can be performed with the help of third-party utility such as FreeViewer PST Viewer Pro Software. It is an alternative method to export Outlook email folders to PDF format. Users can deploy this program overcome the drawbacks of the Manual Approach. This software is capable to save Outlook folders as PDF along with all the attachments. This application is compatible with all the Microsoft Outlook and Windows OS versions. To perform the export process, this tool is highly effective. Some of the basic features of the tool are describes here:

  • Efficient to view & save Outlook folders as PDF format in batch
  •  Capable to perform selective folder conversion from PST file
  •  Provides option to sort the list of Outlook items by attributes
  •  Standalone application, does not require any supported applications 
  • Capable to export Outlook mails to PDF without Outlook 
  • Provides users with customized ways to save resultant PDF

Conclusion

The above discussion describes the approaches to save Outlook Folder as PDF. Both the techniques have been described step by step. Users can select any one of these methods as per their needs and choice. As there are some limitations associated with Manual Approach, therefore, it is wise to use the third-party Approach in order to convert Outlook email to PDF.

February 22, 2018

How to Add Bates Stamp to PDF Documents: Tips and Tricks

Every professional uses Adobe documents to save their data efficiently. It could be instruction manuals, notes, etc. These can be crucial to categorize and print in a proper format. Here, in this blog, we have discussed simple techniques to add bates stamp to PDF documents. However, it becomes very useful to manage all the data when user insert bates numbers in PDF files. There are companies that use this identification process for labeling, protection, and automatic consecutive numbering. All the measures have been explained in the post below. Continue reading to find all the related information.

What is Bates Numbering?

It is a numbering system used to uniquely define each page in Adobe document. It is a used for cataloging legal catalogs. These can be placed in either header or footer. This "stamp" make sure that pages in the same document are organized together. Even though it's referred to as a number, the stamp can also be written with special prefix or suffix (ex. Matt Doe0001).

Insert Bates Numbers in PDF by Adobe Acrobat

Following are some of the techniques that can work to add page numbers to PDF files:
  • First, open the document and go to Tools>>Edit PDF
  • From the ‘Edit PDF’ screen, go to More>>Bates Numbering>>Add
  • With ‘Bates Numbering’ dialogue box you can add bates stamp to PDF
  • From the ‘Add File’ dialogue box, decide files and folders
  • If the Bates number order needs to be changed, select the file and drag it within the interface
  • Then, click on the ‘Move Up’ and ‘Move Down’ button. If there are multiple files also you can click column name to alphabetize them, and click again to reverse-alphabetize them
  • Then, set a folder path where the output file will be saved
  • From the ‘Output Options’ dialogue box, set the appropriate settings and click on OK button
  • Then, again click on the OK button to add bates stamp to PDF files
  • Then, go to Add Footer or Add Header section. Then, click in either area to set the insertion point
  • From ‘Insert Bates Number’ dialogue box, you can change the number of digits, start number, prefix, and suffix
  • Finally, if the document is lengthy, increase the number of digits value and click on the OK button.

Automated Solution to Add Bates Stamp to PDF Files

To insert bates numbers in PDF documents various professionals go for the third-party solution. They are efficient, reliable and user-friendly applications. These are small applications which can be downloaded to any Windows PC. One such professional tool is the PDF Page Numberer Software. This software enables the user to add bates stamp to PDF documents in batch. There is a facility to add prefix and suffix along with the PDF page number. There are other options to retain multiple formatting styles. All it requires is that Adobe Acrobat must be installed on the machine. The utility is compatible with all the latest versions of Windows 10/8.1/8/7/XP or earlier one. It can work with both 32 and the 64-bit version of PC.

Conclusion

There are simple steps and measures that not every individual or professional may be aware of. The technique is to add bates stamp to PDF file, it can be helpful in any business or office environment. Also, used by professionals and students alike. It is a practice that is worth learning and a user can benefit a lot by educating themselves about it. However, in this blog, both manual and automated approach is described to insert bates numbers in PDF. Users can select according to their requirement. But, manual solution is lengthy and time-consuming, therefore, users can follow third-party solution. It easily add page number to multiple PDF files.